Do you want to find emails based on how old they are? In Outlook, you can highlight the older or younger emails in your inbox by highlighting the emails. You can easily find your older emails according to the color you have selected because they would stand out. Let us see how to highlight emails based on age in Outlook.
How to auto-highlight Outlook Emails based on Age
Follow the steps below on how to highlight based on age in Outlook:
- Launch your Outlook Application.
- Click the View tab, click the Change View tab, then select Manage View.
- Click the New button and type a name for the new view
- Click the Conditional Formatting button and click the Add button
- Select a color, then click Ok.
- Click the Condition button.
- Click the field drop-down arrow, hover the cursor over Frequently used fields, then select Received.
- In the Condition list box, select Between.
- In the Value list box, enter 20 days ago and 30 days ago.
- Then click the View tab and select the rule you have created from the menu.
Read on to get the details.
Launch your Outlook Application.
Click the View tab, click the Change View button, then select Manage View from the menu.
A Manage All Views dialog box will open.
Click the New button.
A Create a New View dialog box will appear.
Type a name for the new view in the name box, then select the option ‘All Mails and Post Folders.’
Click Ok.
The Advanced View Settings dialog box will open.
Click the Conditional Formatting button.
A Conditional Formatting dialog box will open.
Click the Add button, then specify a name for the rule.
Click the Font button.
A Font dialog box will open.
Select a color. You can select a font, style, and size (optional), then click Ok.
Back on the Conditional Formatting dialog box, click the Condition button.
This will open the Filter dialog box.
Click the Field drop-down arrow, hover the cursor over Frequently used fields, then select Received.
In the Condition list box, select Between.
In the Value list box, enter 20 days ago and 30 days ago. The Value box will specify the days of the email that you want to specify.
Then click the Add to List button; this will add the criteria to the Find items that match this list box.
Click Ok for all the dialog boxes.
Then click the View tab and select the rule you have created from the menu.
The emails with the rule criteria are highlighted in the inbox.
We hope you understand how to highlight emails based on age in Outlook.
How do you filter Outlook emails by date?
Follow the steps below on how to filter emails by date in Outlook:
- Click the Search box, then click the drop-down arrow.
- In the Received section, you can type a start date or an end date, or you can click the calendar for the start date and the end date and choose a date.
- Then click the Search button.
- The emails are filtered by the start date and end date you have selected.
READ: How to pin Emails in Outlook
How do I display older emails in Outlook?
Follow the steps below to display older emails in Outlook.
- Open your Microsoft Outlook application.
- Click the Folder tab, then click the New Search Folder button.
- A New Search Folder dialog box will open.
- In the Organizing Mail section, then select Old Mail.
- In the Customize Search Folder section, under Show Mail, click the Choose button.
- An Old Mail dialog box will open.
- Select the number of weeks, then click OK.
- Click OK for the other boxes.
- Depending on the number of weeks you have chosen, your inbox will display the emails that week old.